The meeting commenced at 7:05PM.

Attendees:

Fr. Reilly started with a prayer.

Anne Heston gave her Principal's Report:

• Recent donations : $5,000.00 was given to the school anonymously.
• A parent gave $2,000.00 donation with a matching employer donation toward tuition assistance.
• The Marketing Committee met a couple of times - ads were placed in local papers; parents have paid for some of these.
• Open house is being held on 1/25/04 from 9AM - 11AM. Teachers will be there to answer questions. A schedule for the weeks' activities (Catholic School's Week) is being distributed.
• The Kindergarten registration is next week for parishoners and St Mary's families.
• Anne proposed a $100.00, non-refundable deposit/student to be applied toward tuition for re-registering a student. Everyone agreed this was a good idea which will help the school to understand parents intentions as well as allow for more cash flow.
• The car raffle will end on January 25, with the winning ticket pulled at the grandparent's luncheon.

Joe Monahan made a tuition recommendation for the year 2004 - 2005. He requested the tuition be raised either $300.00 or $350.00, based upon the financial analysis work performed by John O'Rourke, Jim Rooney and himself. This work involved gathering tuition schedules from diocesean schools and working with the current budget and deficit. Father Reilly will take the recommendation under consideration. The recommendation is either $2,720 or $2,770. The decision needs to be made prior to Anne Heston sending out notices to parents in late February.

The 6 months (July 03 - Dec 03) financial status shows the school to have $39,523.42 deficit. The analysis was performed using a projected budget and prorating both the budget and including current expenses. This is approximately $40,000 less than anticipated.

A 16 foot high backstop and player fences is being donated for the ballfield in back of the school. Bob Nell has taken care of all the arrangements.

Fr. Reilly indicated there will be envelopes in June and October for parishoners to make a donation to the school.

With the closure of Holy Trinity in Westfield there is a possibility of students coming to St Mary's but Anne was not aware of any of those families inquiring about sending their children to St Mary's.

The next meeting will be on Wednesday – February 11, at 7 PM.

Fr. Reilly ended the meeting with a prayer.

The meeting adjourned at 8:45 PM.

Respectfully submitted,

Kevin J. Hassett